Freight broker migration guide
Quote Factory and ARK both speak directly to freight brokers, making this a closer workflow comparison than many TMS switches. Quote Factory publishes shipment-volume tiers with unlimited users and an end-to-end “Price, Source, Move, Close” model. ARK uses standard seat-based checkout and differentiates through its own operational design and documented provider workflows. Use real user and shipment growth scenarios before choosing.
Current public positioning
Quote Factory markets an end-to-end freight broker TMS for pricing, sourcing, movement, and financial close. Its official site publishes shipment-volume tiers, user and commercial packaging, load-board posting, LTL carrier rates, QuickBooks, a customer portal, carrier onboarding, and import assistance.
Read Quote Factory product and pricing pageFit and proof
This is an evaluation framework, not a feature-count scorecard. Current contracts, plans, configurations, and integrations can change what either system supports.
| Decision area | Quote Factory | ARK TMS | Acceptance test |
|---|---|---|---|
| Billing unit | Quote Factory publishes monthly tiers based on shipment volume and includes unlimited users. | ARK’s standard checkout is priced per seat; custom commercial terms may differ. | Model current and projected users and shipments across at least three years. |
| Broker workflow | Quote Factory describes pricing, sourcing, moving, tracking, invoicing, and QuickBooks work in one TMS. | ARK supports the load lifecycle, carriers, tracking, documents, billing, QuickBooks handoff, and reporting. | Use the same FTL and LTL scenarios, including an accessorial and billing exception. |
| Included ecosystem | Quote Factory lists load boards, tracking, QuickBooks, compliance, factoring, LTL rates, and other integrations. | ARK has specific documented integrations and entitlements; third-party accounts and configuration remain required. | Verify every integration, plan inclusion, credential, fee, data direction, and failure state. |
| Migration assistance | Quote Factory advertises import assistance and no implementation costs in its published plans. | ARK scopes migration and implementation against the buyer’s data, history, integrations, and workflow. | Compare written deliverables, record types, validation, rejected rows, ownership, and acceptance criteria. |
Evaluation plan
Use the same people, source records, and acceptance criteria in both systems. A guided demo is useful; a completed workflow is stronger evidence.
Choose a real lane, customer, carrier profile, document set, and accounting path.
Enter or import the order, assign ownership, and confirm the operational fields.
Test the load-board, carrier, rate, safety, and confirmation steps you actually use.
Validate statuses, tracking, exceptions, documents, and team handoffs.
Generate the billing records and reconcile the supported accounting handoff.
Migration sequence
Confirm export rights, archive requirements, open-load ownership, provider credentials, and acceptance criteria before the prior system changes.
Use monthly shipments, seasonal peaks, active users, hiring plans, integration costs, and implementation scope.
Test pricing, capacity, carrier review, tracking, documents, invoicing, bills, and QuickBooks reconciliation.
Record LTL rates, load boards, carrier onboarding, tracking, factoring, portals, and external subscription owners.
Export customers, carriers, loads, rates, documents, invoices, bills, and identifiers with counts and date boundaries.
Do not close the old system until open loads, receivables, payables, documents, and accounting handoff reconcile.
Data scope
Cutover controls
ARK evidence
Migration FAQ
Quote Factory publishes shipment-volume tiers with unlimited users. ARK’s standard checkout is seat-based. The lower-cost option depends on users, shipment volume, growth, provider costs, implementation, and written commercial terms.
Both publicly describe invoicing and QuickBooks-related workflows. During evaluation, test the exact customer invoice, carrier bill, accessorial, payment, mapping, error, and reconciliation paths your brokerage uses.
Identify the carrier rate source, classes, accessorials, service levels, labels, documents, rebills, audit process, and integrations. ARK’s LTL fit should be proven with representative shipments rather than inferred from a generic load demo.
Prove the fit
Bring one representative load, the integration list, required exports, and the people who own each handoff. Leave with documented fit, gaps, and next steps.